Outsourcing Accounts Payable: Free Up Time and Stay On Top of Your Bills

Managing supplier bills is one of those ongoing tasks that can quietly eat into a business owner’s time. Between tracking invoices, checking compliance, and making sure payments are made on time, it’s easy for things to slip through the cracks. Outsourcing your Accounts Payable (AP) to a trusted bookkeeper can save you time, reduce stress, and improve your cashflow management.

What Can Be Outsourced?

A professional bookkeeper can take care of the entire AP process, including:

• Managing a dedicated email inbox for all incoming bills

• Organising bills for payment and scheduling them according to due dates

• Capturing source documents to ensure compliance

• Processing weekly payments on your behalf

By outsourcing these tasks, you can ensure nothing is missed and that all supplier obligations are met consistently.

How Xero Bills Helps

If you’re using Xero, the Bills feature can be a game-changer for managing AP:

• Upload supplier invoices directly into Xero

• Set due dates and payment schedules

• Track outstanding bills in real time

• Link payments directly to bank feeds for automatic reconciliation

Using Xero bills in conjunction with a bookkeeper means your cashflow is easier to forecast, supplier relationships stay strong, and you always know exactly where your business stands financially.

Benefits for the Business Owner

Outsourcing AP gives business owners:

• Time Back: Focus on running and growing your business rather than chasing invoices

• Peace of Mind: Confidence that all bills are captured, processed, and paid on time

• Improved Cashflow Management: Accurate visibility of upcoming payments helps with budgeting and planning

• Compliance Assurance: Every payment is linked to a source document, reducing risk during audits or tax reporting

  
  

Why This Makes a Difference

When AP is managed effectively, you no longer have to worry about missed or late payments. This reduces stress, keeps suppliers happy, and frees you up to focus on the parts of your business that generate revenue.

If staying on top of bills feels overwhelming, outsourcing your Accounts Payable to a trusted bookkeeper could be the solution. By combining professional AP management with Xero’s tools, you’ll have more time, better cashflow control, and peace of mind knowing your bills are always up to date.

Contact us today to discuss how we can take Accounts Payable off your plate and help your business run more smoothly.

Stay on top of your bills.